Exam preparation institutes in Ghana play a critical role in student success. From BECE and WASSCE to SAT, IELTS, TOEFL, GRE, GMAT, and professional exams, institutes manage multiple classes, tutors, timetables, and student enquiries daily. Yet many still rely on phone calls, WhatsApp messages, walk-ins, and manual registers to handle bookings and payments.

This often leads to overcrowded classes, missed sessions, unpaid fees, and constant administrative pressure.

AyaBookings helps exam prep institutes operate more smoothly with a booking system built for Ghana. It combines online booking, USSD access, Mobile Money payments, automated reminders, and a mobile management app so institutes can focus on teaching, not chasing schedules.

Why Exam Prep Institutes in Ghana Need a Smart Booking System Like AyaBookings

1. Easy Booking for Exam Prep Classes & Sessions

AyaBookings allows students and parents to book classes without confusion or back-and-forth messaging. Institutes can create booking options for:

• BECE and WASSCE preparation classes

• SAT, IELTS, TOEFL prep sessions

• GRE, GMAT, and postgraduate exam coaching

• Professional certification prep

• One-on-one tutoring sessions

• Revision and crash courses

• Mock exams and assessments

Each class or session can be assigned a duration, capacity, and fee, helping institutes plan properly.

2. USSD Booking for Wider Student Access

Not all students have smartphones or consistent internet access, especially those outside major cities. AyaBookings supports USSD booking, allowing students to register for classes by dialing:

*928*88*{BUSINESS_ID}# This works on any phone, with no internet required making your exam prep institute accessible across Ghana.

3. Automated SMS & Email Reminders Improve Attendance

Missed classes affect learning outcomes and disrupt schedules.

AyaBookings automatically sends reminders:

• 1 day before a class or session

• 2 hours before it starts

These reminders help students remember their schedules, arrive on time, and stay consistent throughout the program.

4. Collect Fees Easily via Mobile Money

Exam prep institutes often deal with late or incomplete payments.

AyaBookings allows you to collect fees securely through:

• MTN Mobile Money

• Vodafone Cash

• AirtelTigo Money

• Visa & Mastercard

You can collect full payments or deposits before classes begin, reducing cancellations and unpaid sessions.

5. Manage Tutors, Timetables & Class Capacity

For institutes with multiple tutors and courses, AyaBookings keeps everything organized.

You can:

• Assign classes to specific tutors

• Set maximum class sizes

• Avoid timetable clashes

• View all bookings in one dashboard

This ensures smooth operations even during peak enrollment periods.

6. Run Your Institute from the Business Manager App

With the AyaBookings Business Manager app, institute owners and administrators can:

• Receive instant alerts for new bookings

• View daily and weekly class schedules

• Track payments and enrollment trends

• Update classes, pricing, and availability

• Manage tutors remotely

Everything is accessible from your phone, giving you flexibility and control.

7. Suitable for All Exam Preparation Businesses

AyaBookings works well for:

• Exam prep institutes

• Tutorial centers

• Private tutoring hubs

• Professional exam coaching providers

• International exam prep centers

Whether you handle small batches or large classes, the system scales with your needs.

Students and parents expect clear schedules, easy registration, and reliable communication from exam prep institutes. AyaBookings helps you deliver that experience with structured bookings, USSD access, Mobile Money payments, automated reminders, and mobile-friendly management built specifically for Ghanaian education businesses.

If your exam prep institute is ready to improve attendance, reduce admin stress, and grow efficiently, AyaBookings is the booking platform designed for you.

Get started in minutes 

1. Sign up at ayabookings.com

2. Download the Business Manager app

3. Add your lash services and timings

4. Enable deposit payments & reminders

5. Share your USSD: *928*88*{BUSINESS_ID}#

6. Add your booking link to Instagram or WhatsApp

7. Receive instant notifications for every new booking

FAQ

How does USSD booking work?
Clients dial *928*88*{BUSINESS_ID}# no internet required.

Can customers without smartphones book?
Yes. USSD works on any phone.

Will reminders reduce no-shows?
Yes, reminders go out 1 day and 2 hours before.

Do I receive alerts for new bookings?
Yes, via SMS and app notifications.

Does AyaBookings support Mobile Money?
Yes, MTN, Vodafone, AirtelTigo.

Can I manage multiple  staff?
Yes, easily.

Is setup difficult?
Setup takes less than 30 minutes.

Is there a mobile app?
Yes, available on Android and iOS.